File status and notifications

Your file's status isn't updated in eRegistration but the following notifications help you track your file from submission to acceptance.

• eRegistration updates the first registration number assigned to your file series in your Workspace once your file registers.
  
  • Remove the Exclude files already submitted for registration filter located in the top-right corner of your Workspace to view registered files.
    
    
• View the registration numbers for every form on your file in the File Details page.

Accepted status

The following occurs once a file is accepted:

• The user who submits the file receives an automated email notification of the file acceptance including the updated Status of Title/Instrument as a PDF (one status) or ZIP (multiple statuses).
  • We send this email to the submitter's notification email by default, primary email as a back-up.
  • We send the same automated email without attached statuses is sent to anyone else sharing the file with notification permissions.
    
    
• Your firm's account administrator receives the Client File Report via email after 5pm on the day the file is accepted.
  
  
• Tips for accepted status files:
  • Download your accepted file from eRegistration within 7 days of acceptance.

Deficient status

The following occurs if a file is deficient:

• The user who submits the file receives an automated email notification of the file deficiency.
  • We send this email to the submitter's notification email by default, primary email as a back-up.
  • We send the same automated email is sent to anyone else sharing the file with notification permissions.
    
    
• The Teranet Manitoba employee examining your file will send a follow-up email which outlines the deficiency notes in detail.
  
  
• Tips for deficient status files:
  • Address deficiency reasons promptly to avoid delay or possible rejection.
  • Refer to the Land Titles Correction Policy for correction assistance.

Rejected status

The following occurs if a file is rejected:

• The user who submits the file receives an automated email notification of the file rejection including a summary of the rejection reasons as a PDF.
  • We send this email to the submitter's notification email by default, primary email as a back-up.
  • We send the same automated email without attached rejection notes is sent to anyone else sharing the file with notification permissions.
    
    
• Your firm's account administrator receives the Client File Report via email after 5pm on the day the file is accepted.
  
  
• Tips for rejected status files:
  • Download your accepted file from eRegistration within 60 days of acceptance.
  • Create a new file to re-submit your series. You don't need to wait to get everything back to resubmit your file for registration.