Security features

The eTransfer is unique from our other eForms in that there are often two parties completing different sections of the form (transferor section and transferee section).  To accommodate the option of having information on the content pages being provided by two separate parties at two different points in time we created a double locking form.  See Saving and Locking Features for more information.

Once the transferor section is locked, four security features will be embedded onto each page.  The security features are unique to each individually created document and offer a level of protection and encryption of the information.

Control Image                                                              Control Number

              Control Barcode                                 Content Page Numbers

The form can then be locked a second time by the transferee.  After the second lock, a new control image and number are added to the security section at the bottom of the transferee sections of the form.   The details of completed security images are as follows:

• The transferor security image and control number will appear on every page of the transfer (transferor and transferee pages).
• The transferee security image and control number will appear on every page of the transferee section only.

• There are several reasons why it is important to be mindful of the security features:
  • New security images will be generated every time the form is locked. 
    • If the transferee section form is locked, unlocked to make changes, and then subsequently relocked, all of the signature pages previously created become invalid.  This is not an issue for the transferor security features because you are not able to unlock the transferor section to make changes.
  • The security features ensure that every party to the document has seen the same version and no pages have been substituted, replaced or altered.
  • The document can be easily reassembled by making sure all the security features on each page match.
  • Please note: All submitted forms not containing security images as outlined above will be rejected. 
• The page numbers are indicated at the bottom of each page.  The page numbers are specific to the content of the document as well as each signature page.

This feature will make it easy to ensure the document has been assembled in the correct order and that all pages are included.