Client application form for existing firms

What sections of the form do I need to complete?

Use the following chart to determine which sections of the form you’ll need to complete. The list is based on the most common reasons to complete an application form.

Keep in mind that you can accomplish several different tasks on one form. For example: You can add top-up to an existing account and add new services and add new users all on one form.

Firm details

1. Firm number: A five-digit number assigned to your firm after the initial application. You can find this number on your eReceipt, client file report or your firm’s account statement.
   
   
2. Firm name: The name of your company or organization.

Services

Select all that apply:

1. Land Titles Online: Search and order copies of land titles and instruments.
2. eRegistration: Submit land titles documents for registration.
3. Personal Property Registry: Search, order and register personal property documents.
4. Survey Plans Online: Submit land titles plans for registration (must have a Manitoba Land Surveyor in your firm).

Account information - Create a new account

All firms need at least one account. If you apply for Personal Property Registry access you will need at least one personal property account. For all other services you require at least one land titles account.

1. Personal Property Registry account: Statements are online only.
   
   
2. Land title office account: Your account administrator will automatically be granted access to view the account statements online, at any time. If you select the weekly or monthly frequency options statements will also be emailed to the same account administrator.
   
   
3. Deposit account top-up: Allows us to top up your land titles account by pulling funds from the bank account of your choosing once the balance in your land titles account reaches a pre-defined minimum level. The first top-up will be withdrawn after your application is processed (5 – 10 business days).
   
   
   • • Financial institution information: Complete the name, transit number, institution number and bank account number fields. Once printed, have your financial institution complete the rest of the fields on the application form, sign and stamp in the areas provided. Alternatively your financial institution may opt to provide you a separate printed copy of this information.
     • Minimum balance amount: When your deposit account balance hits your designated minimum, we’ll top up your land titles account to the maximum balance amount you select.
4. Electronic funds transfer (EFT): Allows us to automatically withdraw the fees for registrations and tax submitted through eRegistration directly from the bank account of your choosing
   1. • Financial institute information: Please have your financial institution complete, sign and stamp in the areas provided (same fields as deposit account top-up above). Alternatively your financial institution may opt to provide you a separate printed copy of this information.  
      • Account name: Choose a name that will help users identify your EFT account when paying for fees and land transfer tax in eRegistration (for example: trust account or general fees).

Account information - Add to an existing account

Use this option to add new land titles services to an existing firm. For example: Your firm already uses Titles Online and you want to add eRegistration access.

Once you select this option you’ll be asked to enter your existing deposit account number. From there you will follow the same steps as listed in create new account section above.

Deposit account number: Enter the existing account number to which you want to add the selected services. Your account number can be found in multiple places including on your account statement and eReceipt.

User information

There are two options in this section: add user access and remove user access.

1. Add user access

   • • Use this option to add new users to your firm.

     • Full name and phone number: For each user provide contact information including full name and phone number.

     • Email: User’s individual email address.

     • Notification email: Email address the user wants notification emails to go to (such as emailed status of titles). The notification email may not be relevant to your firm (such as a general email inbox) or may be the same as the user’s individual email address.

     • Surveyor licence number: At least one user is required to have a surveyor licence number for a firm to access Plan Deposit Submission.

     • Secret question and answer: Each user needs to select a question from the dropdown list and provide the corresponding answer for secure identification.
       
       

2. Remove user access

   1. • Login to the maintenance application to deactivate users. This will remove their access to the firm and deposit accounts.

Terms of use

You must read and agree to the terms of use in order to print and submit the client application form.

Authorization

1. Signing officers: If you select electronic funds transfer (EFT) and/or top-up, all of the people who have signing authority for the bank account provided must sign the client application form. Use the check boxes beside each signing officer’s name to indicate if they are the signing officer for top-up, EFT or both.
2. Firm administrator: The firm administrator must sign the client application form.