Substitute documents
Where a client needs to substitute an entire document due to a deficiency in the original document both documents are to be retained and clearly marked. The new document is to be marked by the land titles staff as “supplementary evidence, page 1 of 2/supplementary evidence, page 2 of 2” and the original document is to be marked with, “see supplementary document”.
Because these new documents are merely supplementary, being provided for the purpose of addressing or correcting some deficiency in the primary document, they do not need to be file copies of the original document and can in fact be dated after the date of the original document.
Supplementary documents are not to receive their own registration number or bar code.
All such supplementary documents must be approved by the District Registrar. Supplementary documents are to be accepted in lieu of rejection only where rejection would cause an unacceptable consequence as determined by the District Registrar.