Having documents either rejected or held up for a correction letter or document can add considerably to the processing time of that document, resulting in stress and frustration for all involved. The following advice should help to make the registration process smoother.
New forms (including eForms)
Effective December 17, 2017, new versions of all land titles forms were approved for use by the Registrar-General. Of particular note, this approval included the most current versions of the smart eForms (eDischarge, eCaveat, eMortgage and eTransfer). The newest versions of all forms must be used and given forms are updated as needed, it is important to check the website on a regular basis to ensure you are using the most up-to-date version of all forms. All references in these materials are to these forms.
Up to date versions of land titles forms can be found here:
https://teranetmanitoba.ca/land-titles/land-titles-forms/
eRegistration
For most regular land titles clients, the use of eRegistration became mandatory on April 3, 2018. This included all lawyers and all financial institutions. On March 20, 2020, it also included all other clients who submit more than 10 documents per year.
Information about eRegistration, including system requirements can be found here:
https://teranetmanitoba.ca/land-titles/land-titles-training-materials/
Up-to-date title search
An up-to-date title search done prior to registration is a wise idea. It helps prevent the registration of documents that have not been made subject to all encumbrances, that contain incorrect legal descriptions or that do not show the current registered owners. Another helpful tip is to copy and paste information directly from the current Status of Title directly into the forms to avoid transcription errors.
Proof-read documents
Proof-reading documents is crucial and will help to avoid common errors such as typographical errors, missing encumbrances, missing signatures, missing dates, and incorrect legal descriptions.
Duplicate titles
Where a duplicate certificate of title has been issued and that duplicate it still outstanding, it must be accounted for when documents are submitted by, or on behalf of, the registered owners of the lands in the title. Where a duplicate title is outstanding, either an affidavit of lost title or an affidavit of destroyed title must accompany the dealing. See Duplicate Titles for further information.